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Supply Chain Coordinator

Supply Chain Coordinator

 

FLSA Status:       Non-Exempt

EEO Class Code: Office & Clerical

 

NATURE OF WORK

This is a responsible administrative and clerical work for overseeing the smooth running or our supply chain.  Accurately provides coordination between suppliers and our internal departments.  Will directly participate in the development and maintenance of our supplier catalogs, and coordinate necessary training on innovative supplier products.

EXAMPLES OF ESSENTIAL DUTIES

  • Build and maintain Supplier Catalogs
  • Build and develop relationships with key suppliers and customers
  • Maintain professional working relationships with customers, colleagues, suppliers and management
  • Resolve internal customer complaints, properly escalating issues directly up the supply chain compliance with site and company requirements for safety and risk management responsibilities
  • Negotiate commodity prices with new & existing suppliers, studying comparative prices and quotations.  Make purchasing decision based on information obtained
  • Manage & issue the RFQ (request for quotations) process from distributors to reduce pricing & expand product availability
  • Manage outside service repair process, identify sources of repair, negotiate prices, ensures standards for quality and repair cycle time are met
  • Identifies opportunities to reduce costs associated with procuring and distributing parts
  • Identifies alternative sources of suppliers that meet price, quality, and service expectations
  • Ensure supply chain continuity
  • Provisioning of mobile devices & sun-passes for new hires
  • Coordinating replacement of mobile devices requiring repair
  • Monitor purchase order activity
  • Coordinate training sessions on innovative supplier products
  • Provide training of new hires on procurement system utilization
  • Development of strategic plan on overall composition of supply chain & deployment of spend across network of suppliers
  • Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts
  • Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments
  • Skilled in planning, organizing, and managing multiple projects
  • Other duties and projects as required by management

KNOWLEDGE, SKILLS AND ABILITIES

  • Thorough knowledge of modern office equipment, practices, procedures, methods, techniques, work processes, filing systems and the use of modern office equipment
  • Considerable knowledge of Business English, Spelling, Business Arithmetic.
  • Ability to understand and follow complex written and verbal instructions
  • Ability to establish and maintain effective working relationships with employees and the general public 
  • Knowledge of current Windows environment and applications (Excel, Word, Outlook)
  • Ability to make decisions in accordance with laws, regulations, and department policies
  • Ability to communicate effectively, both verbally and in writing, using excellent English.
  • Ability to work independently, self-directed
  • Ability to prepare financial and statistical tabulations and reports
  • Knowledge with various handheld devices, with particular familiarity with smart phones, and programming other electronic applications

MINIMUM REQUIREMENTS

  • High School Diploma or GED
  • Prefer Associate or Bachelor’s degree in business or accounting
  • Valid Florida Driver’s license
  • Would prefer three years professional-level purchasing / supply chain experience
  • Experience can substitute for education on a year-per-year basis
  • High energy and excellent negotiation / influencing / presentation skills demonstrated

PHYSICAL DEMANDS

  • Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
  • Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, calculator, copier, and fax machine
  • Repetitive hand motions, prolonged use of computer
  • No significant standing, walking, moving, climbing, carrying, bending, or kneeling
  • Some reaching, sitting, standing, pushing, pulling, crawling, and handling

SUPERVISION RECEIVED

General supervision is received from a professional supervisor who confers on difficult problems and reviews completed work for quality of professional results.
Tasks are usually performed under little direct supervision allowing use of independent judgment in the selection of work methods and procedures

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